Data Privacy Notice

The type of personal information we collect

We currently collect and process the following information:

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

We may share this information with other members and additional members of the Association in the Handbook or other member publication unless you request us in writing not to do so in good time before publication.

Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing this information (other than where prior consent is sought as above) is that we have a legitimate interest.

How we store your personal information

Your personal information is securely stored:

Your information may be provided to other members of the committee for the purposes of administering the Association when it will be stored on their personal computers or portable devices.

Unless you explicitly request that your personal data be deleted when you cease to be a member then we will retain sufficient personal data to maintain the history of your vessel for archive purposes. If your data is not required for this purpose and we do not have a continuing engagement / communication with you then your personal data will be deleted after 7 years following your ceasing to be a member.

Web Site Visitors

We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat visitors’ personal information.

PLEASE NOTE: Unless you voluntarily submit personal information to us (for example, by sending us an e-mail or completing the application form), we can’t personally identify you using your data.

We do collect certain information or data about you when you use our website:

This helps us to:

Keeping your data secure and disclosing your information

Transmitting information over the Internet is generally not completely secure, and we can’t guarantee the security of your data.

We have procedures and security features in place to try and keep your data secure once we receive it. However, any data you transmit to us is at your own risk.

Links to and from other websites

Our website may contain links to other websites. This privacy policy only applies to our website. If you go to another website from this one, including any websites that we link to, you should read the privacy policy on that website to find out what it does with your information.

If you come to our website from another website, we may receive personal information about you from the other website. You should read the privacy policy of the website you came from to find out more about this.

Membership applications

We process membership applications with a service called JotForm. Please see their privacy policy at, specifically the sections about Form Responders. We do not directly use third party service providers referred to in that policy (such as Google Drive, or Amazon Web Services).

Your data protection rights

Under data protection law, you have rights including:

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at

You can also complain to the ICO if you are unhappy with how we have used your data, at:

Information Commissioner’s Office
Wycliffe House
Water Lane

Helpline: 0303 123 1113

ICO website

This privacy notice was last modified: February 01 2022 10:34:03.


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